Software Design

Multi-Step Document Approval Workflow

State Diagrams · made in Skemio

State diagram of a contract approval flow transitioning through Draft, Legal Review, Revision, Exec Review, and Approved states.
State diagram of a contract approval flow transitioning through Draft, Legal Review, Revision, Exec Review, and Approved states.
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What it shows

  • Lock editing rights once a contract advances past the initial draft state.
  • Provide explicit revision loops between legal review and author drafts.
  • Separate executive sign-off from legal checks to avoid review bottlenecks.

The takeaway

Auditable workflow states eliminate signing delays and legal compliance blind spots.

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